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This is summary information only. If you would like to be added to the
bidders list to receive the complete bid package when it is open for
receiving bids, please fill out the form at the bottom of this page.
DIESEL FUEL #2 - LOW SULPHUR
Diesel Fuel shall comply with the limiting requirements of ASTM grade
low sulphur Diesel Fuel #2 and the requirement of the engine
manufacturers Cummins Engine Company and Detroit Diesel Corp. If
trouble related to the use of automotive diesel fuel in vehicles
develops during the period of the contract, then PIERCE TRANSIT shall
test the vendor’s product in accordance with the following required
||35% by volume
||125° F. minimum
|Volatility: Initial Boiling Point
||320° F. minimum
|90 percent condensed
||540° F. to 640° F. maximum
||675° F. maximum
||100° F. 30-40 maximum
|Water and Sediment
|Total Sulphur Content
||0.05% maximum mass %, 500 ppm
||Pass Test (Note 1)
|Carbon Residue (10% res.)
|Alkali or Mineral Acid
||20° F, + or - 5°:
|Note 1: Test to be conducted at 212° Fahrenheit.
2: American Society for Testing Materials (ASTM) test methods shall be
used for measuring the properties of the fuels (ASTM D-975)
PIERCE TRANSIT or other
participating agencies will periodically at time of delivery randomly
sample fuel being delivered for testing to ensure compliance with
specifications. In the event of non-compliance, PIERCE TRANSIT may
require the supplier to pump the tank not meeting specifications and
resupply the entire contents with diesel as specified at no additional
The successful bidder shall deliver
diesel fuel from major suppliers (Shell, Texaco, Arco, Chevron, Mobil
Oil, and U.S. Oil) only or as approved by PIERCE TRANSIT.
local agencies will be participating in this contract. Total estimated
annual usage for all agencies is 1,945,500 gallons. Each agency shall
place individual orders as needed and shall be invoiced separately.
Other agencies may be added to the contract throughout the year.
||Est. Annual Usage
|PIERCE TRANSIT, Truck and Trailer
|Puyallup School District No. 3, Truck and Trailer
|Fife School District No. 417, Tank Wagon
|Franklin Pierce School District, Tank Wagon
|University Place School District, Truck and Trailer
|Dieringer School District, Tank Wagon
|Bethel School District, Truck and Trailer
|Port of Tacoma, Tank Wagon - Metered Delivery
The bidder agrees that their company will be on twenty-four (24) hour call, seven (7) days a week for deliveries.
Automatic refill service shall be provided upon request by individual agencies.
successful contractor shall contact the PIERCE TRANSIT Safety
Coordinator, telephone 589-6371, prior to the initial fuel delivery to
PIERCE TRANSIT under this contract.
For each delivery to PIERCE TRANSIT, the
driver must check in with the warehouse personnel before transferring
the gasoline into the underground storage tanks. Tanks shall be "stuck"
before and after filling. The measurements shall be recorded on the
shall be per gallon for both tank wagon and truck/trailer deliveries
and shall include the rack price in effect at 12:00 noon on the day
before the bid date, the margin to be charged over rack and the brand
and rack the price is based on. Award of contract shall be based on the
total of the rack price and margin bid. The margin over rack price
included in the bid shall remain in effect throughout the term of the
contract. Bid prices shall not include any federal or state taxes. Tax
exempt certification, if applicable, will be supplied to the successful
bidder by eligible participating agencies. Superfund taxes etc. shall
be added at time of billing.
Pricing shall be subject to change in
accordance with the chosen major oil companies increases and decreases
throughout the term of the contract. Actual rack price changes only
shall be passed on to participating agencies. Price movements occurring
between 12:00 noon on the day before the bid date and the beginning
effective date of the contract shall be passed on to the participating
The successful bidder shall provide
written notice of any price movements to PIERCE TRANSIT and all
participating agencies as rack price changes occur (minimally once per
week if price remains stable). Price changes must be supported by major
oil company documentation, i.e., computer printout, fax, teletype, etc.
bidders are encouraged to bid on either tank wagon or truck/trailer
deliveries or both. PIERCE TRANSIT reserves the right to make a split
award of the contract if the low responsive bids for tank wagon and
truck/trailer deliveries are received from different suppliers.
PIERCE TRANSIT is responsible for the
administration of this contract and reserves the right of sole
determination, without consultation with any other agency, which is the
best and lowest bid received.
The successful contractor shall have
sufficient resources and/or equipment to meet the requirements of all
the successful contractor(s) shall also include the following
information along with quantities and pricing: Purchase Order Number
and the time the fuel was picked up from the rack.
event of a natural disaster which disables PIERCE TRANSIT's ability to
dispense fuel from our pumps, the successful bidder shall cooperate
with PIERCE TRANSIT to the fullest extent possible to assist PIERCE
TRANSIT in keeping our vehicles fueled. This assistance may include
leaving a fuel truck at our facilities so that we may fuel our vehicles
directly from the fuel truck.
TERM OF CONTRACT
contract shall be for a one-year period beginning November 1, 2003
through October 31, 2004, and shall include an optional one (1)
TRANSIT should discover during the contract period that pricing is no
longer competitive or if service and product quality should
deteriorate, PIERCE TRANSIT reserves the right to cancel the contract
by providing a thirty (30) day written notification.
MSDS AND UNDERGROUND TANK CERTIFICATION
For deliveries to PIERCE TRANSIT:
successful bidder will be requested to provide a current MSDS to Wendy
Cutright, Maintenance Safety Coordinator prior to the first delivery.
She may be contacted at 253-589-6371. She is also the contact for the
Please Send Me The Complete Bid PackageIf the bid is not currently open for receiving bids, your name will just be added to
the bidders list at this time. You will not receive anything until the bid is advertised
unless you request to receive the last bid package in the comment field.
Please provide us with all the information so that we may contact
you if there are any addendums to these specifications.
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